Board Meeting Minutes
TRC meeting minutes for January (Agenda-PDF)
1. Meeting called to order 1806 16 Jan 08 Hardesty Midtown Multi-Service Center.
2. Attendance: By Sign in Roster
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E/C Members Present |
E/C Members Absent |
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President Vice-President Secretary Treasurer Executive Officer Safety Officer Action Director |
Rifle Director Pistol Director
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3. The following items were approved by unanimous consent:
a. December meeting minutes.
b. Treasurer’s report:
1) November income and expenditures:
a) Income: $8,670.38
b) Expenditures: $5,330.08
c) Net: +$3,340.30
2) December income and expenditures:
a) Income: $6, 404.06
b) Expenditures: $5,191.64
c) Net: +$1,212.42
3) Account balances
a) Checking: $34, 972.58
b) Savings: $26, 711.25
c. President and Treasurer verified the club’s liability insurance is valid until Aug 08 IAW Article IX of the Bylaws. CLOSED
d. Interim business conducted since December Meeting
1) Wackenhut billed $1200.00 for range use in December ITEM OPEN OPR: Treasurer
2) Border Patrol billed $1365.00 for third quarter 2007 range use in January ITEM OPEN OPR: Treasurer
3) Raises for club employees approved (E-vote on 3 Jan 08) CLOSED
4) Letter sent to Jerry Anderson on 9 Jan 08 instructing him to remove his personal property from the range NLT 1 Feb 08. Extension until 1 Mar 08 requested and approved. ITEM OPEN OPR: President
5) Committee appointments:
a) Range Committee – Bill Orzechowski (chair), John Luiten, Jim Bertrand, other members IAW Bylaws Article VIII
b) Bylaws & SOP Update – Maury Krupp (chair), Bob Cade, Jim Bertrand, Howard Huggins
c) Range Policy – John Luiten (chair), Don Travers, Jeff Czapla-Myers, Will Schmall
6) Administrative Range Calendar Procedures for the 2009 calendar as specified on agenda.
4. Old Business
a. 2008 Range Calendar. Motion by VP to approve 2008 Range Calendar as posted to TRC website with the addition of TRC Junior Program’s use of the Smallbore Range Third Saturday of every month. Seconded. Passed by voice vote. CLOSED
b. Increase Standard Range Reservation Fee. Motion by VP to raise the Standard Range Reservation Fee from $4 to $5 per adult attending effective 1 Mar 08 with special allowance for the 2008 Arizona State Pistol Silhouette Championships to charge the old rate. Seconded. Passed by voice vote. CLOSED
5. New Business
a. Club Property Inventory. President requested an inventory of club real property. ITEM OPEN OPR: President
b. Inspection of TRC Ranges. The Range Committee will conduct an inspection of all range facilities and make recommendations for required maintenance and repair. Completion date TBD. ITEM OPEN OPR: Range Committee
d. Coupons for one day range passes. Motion by President to distribute 100 coupons to Diamondback Police Supply, Murphy’s, and Second Amendment Sports to be included with the purchase of any firearm. Coupons will be good for one free range day on the public ranges within 60 days of purchase. Seconded. Passed by voice vote. ITEM OPEN OPR: President
e. Range Use Request From 306th Rescue Squadron. President has received a request from the squadron commander to use TRC facilities for training and weapons certification prior to deployments. He will obtain a written request from 306 RQS/CC for file. Motion by President waive range use fees for these personnel. Seconded. Passed by voice vote. ITEM OPEN OPR: President
f. Special Olympics. Motion by Secretary to donate $100 to Special Olympics. Seconded. Passed by voice vote. ITEM OPEN OPR: Treasurer
g. Plaque for Will Schmall. Motion by President to prepare a plaque or other suitable memento for presentation to ex-president Will Schmall in appreciation of his service to the club. Cost not to exceed $100. Seconded, Passed by voice vote. ITEM OPEN OPR: President
h. Washington’s Birthday Teams. Motion by Secretary to sponsor up to four teams to the 2008 Washington’s Birthday Highpower Rifle Match for a total not to exceed $320. Seconded. Passed by voice vote. ITEM OPEN OPR: Treasurer
i. Replacement of Bunker. G&F has agreed to fund replacement of the silhouette target setters bunker on the 500 Meter Rage. Suitable design and specifications are required prior to putting project out for bid. ITEM OPEN OPR: TBD
j. Range Closure. The 500 Meter Range (HPSR) will be closed from 15 Jan 08 for a minimum of 8 days while G&F repairs the eastern berm. INFO ONLY
k. NRA Grant Status. Request for NRA grant has received interim approval for $25,000. Additional approval is still required from other NRA offices prior to TRC receiving any funds. INFO ONLY
l. G&F is scheduled to attend the February meeting to unveil the master plan for the range. INFO ONLY
6. Next meeting set for 1800 20 Feb 08 at Hardesty Midtown Multi-Service Center.
7. Meeting adjourned at 1940.
TRC meeting minutes for February (Agenda-PDF)
TRC Meeting minutes for February 20th, 2008 080220
Meeting called to order at 1905 Attendance: By Sign In RosterE/C Members Present E/C Members Absent
President
Vice-President
Secretary (Vacant)
Treasurer
Executive Officer
Safety Officer
Action Director
Pistol Director
Rifle Director
Treasurers Report:
Inc $7,766 Exp. $7668 Net $19? Checking $34,573 Savings $26,711Consent Agenda:
1. Brass machine not capable of dealing with range brass retrieval. Unit to be returned to vendor for refund (POC Bruce, et al)
2. Base calendar for 2009 completed and distributed. Specified matches will be added to official calendar on website. Approving all events On base calendar matrix.
3. OPML, requested date of May 17, 2008 approved, shall be added to calendar.
4. Range rule updates have been posted in Range Office. TRC Procedures updated and effective February 20th, 2008 to reflect new range rules.
5. E-mail received as Letter of Resignation from Maury as Club Secretary. Accepted buy Executive Committee
6. Have received First Draft of TRC range design portion of Master Development Plan from AZGFD.
Superficial examination of plan finds it is obviously unacceptable to TRC and DPS as it eliminates Pistol Silhouette range and limits DPS range to under 100 yards. Both activities need shooting beyond 200 meters. We need to develop a wish list and a perhaps persuade AZGFD about our needs with a 10 year Strategic Plan?
7. AZGFD is giving TRC $25K for HPSR for Target Setter bunker construction on HPRS range to be contracted and spent before 30 June 2008 (end of FY budget expenditures). Bill_O has contacted interested contractors to fabricate bunkers for target setting personnel. It is believed that $25K is ample funding for this project.
8. AZGFD may have an additional $15K for improvements to TRC this fiscal year
9. Letter form USAF 306th Rescue Squadron Commander requesting range usage for pre-deployment firearms training.
10. Range passes (stamped/dated business cards) for local gunshops will be forthcoming by end of February 2008.
11. Received insurance refund check from time period in 2001 for the amount of $2,555.10
TRC Policy Working Groups for 2008
By-Laws & Procedures Update Group – One position vacated by Maury will be filled by May. Others are Jim Bertrand, Howard Huggins, Bob Cade.
Range Policy Group
Administrative recommendations made for rangemaster duties – Don Travers
Range Improvement Committee
Inspection of TRC range and property in progress with inventory of facilities and accouterment’s in work. Real assets to be cataloged and capital value applied for tax inventory. (Range committee meeting to follow the February meeting.)
OLD BUSINESS:
Inventory of real property owned by TRC is in process. Report due in April.
Add downloadable file of ‘User Agreement’ to the website
Will Schmall ceremony for recognition of his many years of service as President of TRC.
NEW BUSINESS:
Discussion of TRC support of other clubs and associations (MW)
Arizona State Rifle & Pistol Association (ASR&PA) annual meeting coming up in May 3rd in Phoenix. We don’t have large attendance at this meeting so we’ll take a pass at purchasing a table.
Friends of the NRA Dinners
Santa Cruz Valley Friends of the NRA Dinner/fundraiser to be held 29 March at the Desert Diamond
It has been our practice to buy a table and populate it with worthy club members; range personnel and those interested in flagrant generosity of their wallets.
Old Pueblo Friends of the NRA fundraiser will be held in July at Westen La Paloma or Loews Ventana Canyon
Past history has NRA giving TRC sizeable funds for range upgrades and improvement projects.
Motion made to support these activities by buying tickets to ASR&PA and tables for Friends of the NRA. PASSED
Meeting adjourned at 1955
TRC meeting minutes for March (Agenda-PDF)
TRC Meeting Minutes 03/19/2008
The meeting was called to order at 1800h.
Attendance: By Sign In Roster
E/C Members Present E/C Members Absent
President
Vice-President
Secretary (Vacant)
Treasurer
Executive Officer
Safety Officer
Action Director
Pistol Director
Rifle Director
The minutes of the February 20, 2008 meeting were approved.
The Treasurers report was presented.
Income - $8,261.00 Expenses - $5,411.62 Net Gain - $2,849.38
Checking - as of 03/17/08 - $36,189.47
The Consent agenda was passed. See previously published Consent Agenda. Details as follows:
1) The Homeland security check arrived 3/18/2008.
2) No action.
3) The work must be completed by 06/30/2008.
4) Done.
5) Done.
6) NRA grant pending.
7) Error
8) Error
9) Completed.
10) John also has a link for high power shooters.
11) In progress. The bylaws sate that shooting groups are responsible for their trash. Unsafe materials will be marked with orange paint for removal and disposal. The club must avoid responsibility/liability for unsafe property. Notice to match directors that unsafe or broken materials will be marked and should be removed. Fix it or get rid of it!!
12) Confirmed.
13) No table purchased for the July NRA table in Tucson. Board members can pay for their spouses to attend the Santa Cruz NRA dinner.
14) John is in charge of the website. Mandy enters data. User agreements will be given to match directors.
The Consent Agenda passed unanimously.
The Club is responsible for expenses over $25K for the rebuilding of target setting bunkers on HPSR. The Club must refund residual monies to Game and Fish if we spend less than $25K.
Kevin Sharer was approved as secretary of TRC.
Master Development Plan:
-This plan is our wish list of projects for the next 10 years. There are no guarantees that a project will be completed.
-A 200 yd range was suggested.
-Available money will be used to complete one project at a time.
-The plan does not require annual updates.
-There was discussion about graphical communication via e-mail.
-A suggestion was made to have a side bar meeting regarding the Master Plan.
-A suggestion was made to build storage buildings to replace the Connex containers.
-Emphasize the ability to use all ranges simultaneously.
Concern was expressed about targets shot with inappropriate ammunition. Should we lock up targets after shoots including chaining-up down range targets?
It was noted that range assistant volunteers would be very useful during busy times. No proposals made.
Range clean-up status: The Marines acknowledge that the ordinance is theirs but refuse to clean it up because they have no contract with the range. Senator Kyl’s office is assisting in the resolution of the problem.
New Business:
-Unanimous approval to budget $1000 for the Small Bore State Championship in October.
-We need kids to reset targets for the Small Bore shoot. They will be paid.
-Club mandates will be kept in a 3-ring binder in the office and not posted on the bulletin board.
-The website area for board members is password protected.
-A door blew off of the office. We are looking for someone to repair it.
-We are getting bids on repairing the front gate.
-Range flags are not being raised and lowered. They are up all the time. We need to encourage and enforce the proper use of the range flags.
-The Range Improvement Committee suggests creating work orders for items and situations that need repair.
-People in the office should fix day-to-day items. Bigger repairs should be brought to the Board.
-Suggestions will be placed on a clipboard in the office.
There was discussion about range availability on the 5th weekend in months that have a 5th weekend. No action.
The meeting was adjourned at 1910h.
Respectfully submitted,
Kevin Sharer
Secretary, TRC
TRC meeting for April (Agenda-PDF)
TRC meeting minutes for April 16, 2008
Called to order at 1802h
Attendance per sign in roster:
E/C members present: E/C member absent:
President
Vice-President
Secretary
Treasurer
Executive Officer
Safety Officer
Action Director
Pistol Director
Rifle Director
Treasurer’s Report:
Revenue: $10,647.25
Expenses: $8,332.94
Surplus (March-April): $2,314.31
Chase checking account: $30,091.08
First Investors savings account: $29,469.49
Consent Agenda approved per notes below:
March to April business:
1. DHS check noted
2. DHS bill noted
3. Only a compression test was performed. Larry is writing a letter to central Implement to resolve the questions regarding the bill for service.
4. Noted
5. Noted
6. Noted
7. Noted
8. Noted
9. Noted
10. Noted
11. Noted
12. As long as match directors obey the 7 yd. Rule, it is their discretion to run a safe match.
13. There was discussion regarding club hours. It was proposed that the club close at dusk, July – September and those hours will be adjusted for Fridays, Saturdays and Sundays as needed. It was noted that this is an operational issue and that the Web Master will be notified of changes.
The consent agenda was passed unanimously.
New business:
1. The usual meeting room is not available for May. Will check with Diamondback. The airport is second choice.
2. Will find out from Chase what credit card service will cost. Motion passed to explore costs of using debit/credit cards.
3. The US Pistol Shooting Association made a presentation. They are looking for alternative to the Pima range that they are currently using. Their Desert Dust Devil match, sponsored by S&W, generated $10,000 with 186 shooters. 2-D matches generated $6,000/yr. Scheduling for their matches was discussed. A motion was passed to work with USPCA to bring them to TRC. They will let us know if the open dates will work for them.
4. Some steel targets need to be replaced. There was discussion regarding who is responsible for target replacement, the club or individual groups. Only AR 500 plate target are acceptable. Larry will research TRC history with respect to the replacement of targets. If TRC buys targets, who is responsible for the targets? Should a club have exclusive use of the targets? There is a history of targets being abused. Dangerous targets will be removed. TRC policy states that targets will be removed from the range at the end of matches. The target issue was referred to the policy committee and tabled for further discussion with the Board.
5. A range request for a September 2008 CMP event was submitted by Southern Arizona Wildlife Callers. There was a conflict on the Sunday (09/25/2008) on that weekend, so the request was sent back to S.A.W.C. for de-confliction with OPML.
Old business:
The Master Plan was discussed. It was emphasized that this is a conceptual plan not a detailed plan. Some concepts discussed:
Variety
Pistol/rifle silhouette
1000 yd. Shooting
300 meter rifle range
` Auto targets
Resettable targets
Intercoms
Drinking fountains
Restrooms
Regular cease-fires.
Meeting adjourned at 1923h.
Respectfully submitted,
Kevin Sharer
TRC meeting minutes for May (Agenda-PDF)
TRC meeting minutes for
Called to order at 1800h; quorum present.
Attendance per sign in roster:
E/C members present: E/C member absent:
President
Vice-President
Secretary
Treasurer
Executive Officer
Safety Officer
Action Director
Pistol Director
Rifle Director
Treasurer’s Report:
Revenue: $7,231.00
Expenses: $9,611.39, loss this month of ($2,380.39) Surplus for the year $2,807.66
Chase Checking Account - as of
Chase Savings Account = $10,000.00
Savings Account with First Investors - as of
Consent Agenda:
1A: April minutes approved
1B: Treasurer’s report as above
1C1: Noted
1C2: Need to submit report of progress to the NRA within 12 months.
1C3: Noted
1C4: Noted. The shoot is open to anyone.
1C5: Noted
1C6: Proposal that all clubs should be self-sufficient. Further discussion
deferred to old business.
‘
1C7: Deferred to old business
1C8: Noted
1C9: Kyl’s office has requested letters to his office from user groups. DEQ
position is that matter lies in Pentagon.
2. Directors & Committee Reports:
2.1: IPSC group using Cowboy range
2.2: Absent
2.3: Check received for $650 from state match. Joe does not want to in charge of
state match which occurs in March.
2.4: Small bore match takes place the first weekend in October. It needs 2 more
target setters and adults. The kids are paid $100 plus tips. The next match
is 2009.
2.5: G&F mandate that steel targets are no closer than 7 yds.
2.6: Bill met with the contractor who will readjust his bid to meet our specs. A
third contractor who is interested. Bill has written a 10 year plan that
outlines it’s short-comings. We can specify a 10 year plan for individual
ranges.
The consent agenda was passed unanimously.
Old business:
2.1: Lengthy discussion about the history of target replacement and the current
financial position of the club. Questions raised as to whether the club should
replace targets at a time when we need significant capital improvements.
Some support for target replacement on open public ranges.
2.2: Passed. Loan to be paid in 36 months. Details to be e-mailed to Board
members.
2.4: Credit card info to be emailed to Board members and the issue is tabled at
this time.
New business:
3.1: Noted. May elected as
3.2: Noted
3.3: Unanimous approval. Larry will provide hunter ed. Rifles. Tentative date
for the shoot in the fall.
Meeting adjourned at 1907h.
Respectfully submitted,
Kevin Sharer MD
TRC meeting minutes for June (Agenda-PDF)
TRC meeting minutes for July
TRC Meeting minutes for August
TRC meeting minutes for September
TRC meeting minutes for October
TRC meeting minutes for November
TRC meeting minutes for December
